| Stafford Lawrence Privacy Notice
Stafford Lawrence will be known as the ‘Controller’ of the personal data you provide to us. Stafford Lawrence is committed to protecting and respecting your privacy. This notice sets out the basis on which any personal data we collect from you, or that you provide us, will be processed by us.
Who we are and what we do
We are a recruitment agency and recruitment business as defined in the Employment Agencies and Employment Business Regulations 2013. We collect personal data from the following types of people to allow us to undertake our business:
- Prospective and placed candidates for permanent roles
- Prospective and live client contacts
- Supplier contacts to support our services
- Employees, consultants
Types of Data We Collect
In order to provide the best possible employment opportunities, we need to process certain information. We only ask for details that will genuinely help us to help candidates find a new role, such as name, contact details, education details, employment history and immigration status (and other relevant information you may choose to share).
Where appropriate, and in accordance with local laws and requirements, we may also collect information related to diversity, security clearance status or details of any criminal convictions.
If you are a Stafford Lawrence Ltd Client, we need to collect and use information about you, or individuals at your organisation, in the course of providing you with our recruitment services. This can include finding candidates to fill your roles, or notifying you of content published by Stafford Lawrence Ltd which may be relevant to you.
Stafford Lawrence will also store information relating to previous dealings with us, including job applications, email and telephone communications, job interviews and placements.
We collect a limited amount of data from the users of our website which we use to help us to improve your experience when using our website and to help us manage the services we provide. This includes information such as how you use our website, the most popular referrers and website responsiveness.
Where we obtain your information
We may obtain candidate information from any number of locations:
- When you register with our website
- When you correspond with us by phone, email or otherwise
- When you visit our website
- When you register your CV on a job board and it matches the skills we’re looking for
- When you apply for one of our jobs via a job board
- When you are referred by a friend / colleague
- Your online profiles
There are two main ways in which we collect client data:
- Directly from you
- From third parties such as candidates, online job boards, LinkedIn and networking
Data Protection Statement
Should you provide your CV/ Resume to Stafford Lawrence Ltd, the information that you provide on your CV/ Resume, will be used by Stafford Lawrence to provide you work finding services.
In providing this service to you, you consent to your personal data being included on a computerised database and consent to us transferring your personal details to our clients.
We may also use or pass to certain third parties information to prevent or detect crime, to protect public funds, or in other ways permitted or required by law.
In the UK the supervisory authority for Data Protection is the Information Commissioner Office(ICO), Stafford Lawrence Ltd processes personal data in relation to work-seekers and individual client contacts and is a data controller for the purposes of the Data Protection Laws.
Stafford Lawrence Ltd is registered with the Information Commissioners Office (ICO), registration number is ZA305642
We will delete candidate personal data from our systems if we have not had any meaningful contact with you for 12 months (or for such longer period as we believe, in good faith, that the law or relevant regulators require us to preserve your data). After this period, it is likely your data will no longer be relevant for the purposes for which it was collected.
We will consider there to be meaningful contact with you if you submit your updated CV onto our website, apply for jobs with us or we receive an updated CV from a job board. We will also consider it meaningful contact if you communicate with us about potential roles, either by verbal or written communication or engage with any of our marketing communications.
Under new data protection regulations (GDPR), we are required to keep the data we hold accurate and, where necessary, up to date. As such, we will make an effort to regularly communicate with you to ensure your data is up to date and accurate.
Whilst we will endeavor to permanently erase your personal data once it reaches the end of its retention period or where we receive a valid request from you to do so.
Legal Basis for Processing
Our legal basis for the processing of personal data is our legitimate business interests, described in more detail below, although we will also rely on contract, legal obligation and consent for specific uses of data.
We will rely on contract if we are negotiating or have entered into a placement agreement with you or your organisation or any other contract to provide services to you or receive services from you or your organisation.
We will rely on legal obligation if we are legally required to hold information on to you to fulfil our legal obligations.
We will, in some circumstances, rely on consent for particular uses of your data and you will be asked for your express consent, if legally required. Examples of when consent may be the lawful basis for processing include permission to introduce you to a client (if you are a candidate).
We take your privacy seriously and will only use your personal information to administer your account and to provide you with our recruitment services.
We think it’s reasonable to expect that, if you are looking for employment or have posted your professional CV information on a job board or professional networking site, you are happy for us to collect and otherwise use your personal data to provide our recruitment services to you, share that information with prospective employers (with your consent) and assess your skills against our live vacancies. During the job offer process, your potential employer may also want to confirm your references, qualifications and criminal record, to the extent that this is appropriate and in accordance with the law. We need to do these things so that we can help you find the job you deserve.
We want to provide you with tailored job alerts to help you on your job hunt. We therefore think it’s reasonable for us to process your data to make sure that we send you the most appropriate jobs.
We may also need to use your data for our internal administrative activities, like payroll and invoicing where relevant.
Data Storage and Processing
All of the personal data we hold about you will be processed by our staff in the United Kingdom, We take all reasonable steps to ensure that your personal data is processed securely and prevent unauthorised access to, and misuse of your personal data.
Who do we share your data with?
As required under GDPR guidelines, we will only share your information to prospective employers with your express consent.
Data Subject Access Requests
You may ask us to confirm what information we hold about you at any time, and request us to modify, update or delete such information. If you wish to access your data at any time, there will be no administration charge (unless the request is excessive) and the request should be fulfilled within 30 days. To make such a request, please email email@example.com
Questions, comments or requests regarding this privacy notice are welcomed and should be addressed to firstname.lastname@example.org